There's are a couple of new reports available on the NJDEP's DataMiner system that your company may find useful, especially your accounting staff. First a primer on using NJDEP's system. You must know your company's PI number in order to run a report. What's a PI number? PI actually is a NJDEP acronym for "Program Interest". Every NJDEP program, for instance: Air Pollution, Solid Waste, Hazardous Waste and Water Quality as well as other program areas each have their own unique number assigned to a company regulated by the NJDEP. In order to run a report you will need to have your PI number to see if you have any outstanding NJDEP invoices.
Once you have your PI number, select "Category", the next screen will prompt you to select a report category. Select "Billing Information" and then hit the "Submit" button. You will then be taken to a screen that gives you two report options.
The "Invoice Status Report" gives you the ability to check and see if NJDEP has received a payment. If you click on this report you will be prompted to enter an "Invoice Number". You can find this number at the top right hand corner of your invoice. Once you enter your invoice number and hit "Submit" an "Invoice Status Report" is produced that will let you know if a payment has been received or is still unpaid. Please be aware that invoices that remain unpaid after a 3rd notice are submitted to a collection agency. This is a statutory requirement that requires NJDEP to take this action.
The second report called "Outstanding Bills Report" lets you see what bills are outstanding under a specific PI or Program Interest as explained above. Once you click on the report link, you will be asked to provide a "PI Number" enter the number and hit "Submit", if there are any outstanding invoices a list of those invoices will appear. For example, if you enter the PI Number 308685 (this number is assigned to: NJDEP, Unknown, Cumberland, Vineland City) you will see the following report response:
In this case no fees are outstanding outstanding under this PI. If there was an outstanding fee, then there would be information entered into the empty boxes above. Further, if you don't have a copy of the outstanding invoice, a number in blue font will appear in the box to the right labeled "VCL Bill ID". Clicking on the blue number will produce a copy of the outstanding invoice. If you have any questions, give us a call at enviroCOP and we'll walk you through the reports.